Job Title: Principal Administrative Analyst
UCLA Title: Analyst, Administrative,Prin I
Job No.: H58916
Work Hours: 8am - 5pm
Work Location: Broad Stem Cell Research Center
Job Type: Career
Minimum Salary: $26.47 / $4605
Maximum Salary: $47.60 / $8282
Layoff Referral Deadline: 09/14/2011
Bargaining Unit: 99
The Principal Admin Analyst I position (Financial Operations Officer) reporting directly to the BSCRC Associate Director, manages all BSCRC pre- and post-award activities and serves as the primary pre- and post-award resource for BSCRC-affiliated faculty as well as a campus resource for CIRM grants and policies. This position supervises grant management activities and its administrative support. The incumbent also has responsibility for managing a ~$7M annual operating budget and $5M+/annual in gift funds as well as ensuring fiscal responsibility for BSCRC Core resource activity centers. The position requires comprehensive knowledge of University financial, accounting, budget policies, research proposal and award practices and procedures for individual research grants, center based grants, and capital project grants, as well as agency policies and methods. The unique scope and depth of the issues surrounding stem cell research require the incumbent to be knowledgeable of a rapidly advancing field. The BSCRC Directors, faculty, project directors and staff rely on the Principal Admin Analyst I to keep them abreast of and in compliance with a myriad of diverse regulatory requirements regarding stem cell sponsored research. The Principal Admin Analyst I functions independently with limited supervision by the Administrative Director. It is expected that the incumbent conducts in-depth investigations to resolve problems and arrive at decisions in the normal course of business. This process involves analytical interpretation of conflicting or ill-defined existing information and requires innovative and original approaches to the problem-solving process. The incumbent must have the ability to effectively communicate with knowledge, confidence and judgment with individuals from the highest academic levels to nascent scientists, fellows, and students at the beginning of their grant-seeking careers. Additionally, the Financial Operations Officer liaises with intra- and extra-mural representatives, including UCLA's Office of Research Administration (ORA), Office of Contract and Grant Administration (OCGA), Office of Intellectual Property Administration (OIPA), Extra Mural Fund Management (EFM), Capital Programs, Facilities, and the Office for Protection of Research Subjects (OPRS) the Jonsson Comprehensive Cancer Center (JCCC) as well as other senior administrators, both within and outside the Center, such as collaborators at other universities, centers, and institutions, and with a wide variety of funding agencies.
The Broad Stem Cell Research Center (BSCRC) is a multidisciplinary organized UCLA activity with a membership of more than 200 faculty and other academic staff from all four health science schools, including every entity affiliated with the School of Medicine, College of Letters and Science, and the School of Engineering. These members represent more than 15 scientific and academic disciplines.
Must possess sophisticated and well-developed written communication skills to prepare documents with attention to subtleties and nuances of subject matter, clarity, and professionalism. Ability to obtain and convey information clearly and accurately, and to write effective grant and grant-related materials, instructions, policies and procedures. Interpersonal skills to interact and negotiate effectively and diplomatically with university officials, funding agency staff, faculty, staff, volunteers
, and the public. Ability to analyze and resolve problems, review systems and situations, and make recommendations for and implement improvements. Experience in grant proposal preparation and submission to a variety of funding agencies. Demonstrated ability to exercise excellent judgment, to work independently with minimal supervision and to set priorities that accurately reflect the importance of the job responsibilities and the needs of Senior Leadership. Ability to use intranet and Internet systems to research problems and obtain information. Abillity to supervise, train, and mentor junior staff members. Ability to use a variety of office equipment including photocopiers, fax machines, calculators, electric typewriters, LaserJet printers, etc.